Members & Roles
Every project has a team of members, each assigned a role that controls what they can see and do. Roles are set per project — the same person can be an Editor on one project and a Viewer on another.
Roles
| Role | Typical use |
|---|---|
| Owner | The person who created the project. Full control including deletion and settings. |
| Editor | Core team members who need to add layers, manage scenarios, and invite others. |
| Contributor | Participants who add data and comments but cannot remove existing layers or manage scenarios. |
| Viewer | Stakeholders who need read-only access. Can still comment and vote. |
What each role can do
| Action | Owner | Editor | Contributor | Viewer |
|---|---|---|---|---|
| View project and layers | ✓ | ✓ | ✓ | ✓ |
| Place, reply, and vote on comments | ✓ | ✓ | ✓ | ✓ |
| Use measure tools | ✓ | ✓ | ✓ | ✓ |
| Import layers | ✓ | ✓ | ✓ | |
| Style layers | ✓ | ✓ | ✓ | |
| Draw and export data | ✓ | ✓ | ✓ | |
| Create scenarios | ✓ | ✓ | ✓ | |
| Remove layers | ✓ | ✓ | ||
| Update or delete scenarios | ✓ | ✓ | ||
| Resolve or delete comments | ✓ | ✓ | ||
| Invite members | ✓ | ✓ | ||
| Edit project name / description | ✓ | ✓ | ||
| Project settings | ✓ | |||
| Delete project | ✓ |
Organisation Owners and Admins automatically have elevated access across all projects in the organisation — see Organisations.
Inviting a member
- Go to Project Settings → Members.
- Click Invite Member.
- Enter the person's email address.
- Select a role (Editor, Contributor, or Viewer — you cannot invite someone as Owner).
- Click Invite.
An invitation is sent to that email address. It expires after 7 days. When the person next logs in, the invitation is accepted automatically and they appear in the member list.
You cannot send a second invite to the same email address while a pending invite is still active.
Managing existing members
In Project Settings → Members, each active member row shows their name, role, and (for non-owners) a role dropdown.
Changing a role
Click the role dropdown next to a member and select a new role. The change takes effect immediately.
- Only Owners and Editors can change roles.
- You cannot change the project Owner's role. Ownership transfer is not currently supported.
Removing a member
Click the remove icon next to a member and confirm when prompted. The member loses access immediately.
- You cannot remove the project Owner.
- You cannot remove yourself if you are the Owner.
Cancelling a pending invite
In the Pending section, click the cancel icon next to an invite to revoke it before it is accepted.